Companies have traditionally kept paper log books and paper-based registers. These programs are expensive, costly, inaccurate, resource-intensive, vulnerable to abuse, and not simple to use as it needs tourists to write their details on these registries. Additionally, retrieving data from such logs is a tedious task. With continuous technological advances over the decades, paper log books are becoming increasingly obsolescent and a manual process becomes more difficult to work with. An automated visitor management system (VMS) can be of assistance to your business. You may want to check out visitor management system kiosk for more.
Security levels in various facilities have also improved as business complexities rise. VMS will help organizations enhance any part of the tourist experience, from welcoming them to leaving. Welcoming guests is key to any organization’s success, but not sacrificing security. A custom visitor management system will help you welcome your guests efficiently and effectively whilst maintaining control over who accesses the facility, how long a visitor stays and what parts of your facility a visitor can access. The SecuViz is visitor management’s future. It is designed with the specific customer requirements of a modern-day business in mind. For instance, it can read and automatically capture data from all the major types of Kenyan ID cards and all the world’s passports. Here are the reasons why you should switch to visitor management systems: -Faster visitor log-in The front desk will be able to process entries faster without manual entries being required. This is particularly useful when hosting seminars or events where a high footfall would be seen. Employees can register their visitors in advance, this helps avoid complex registration processes.
-Enhanced visitor experience Guests will no longer be required to fill out their details manually every time they arrive at the front desk. By making them feel welcome it improves visitor service. The entry pass is deposited into the drop box while checking out visitors. Visitors leave your organisation, with a positive impression.
record creation Data of all visitors is stored inside the system and can be easily accessed. These data may be used to generate reports and to analyze visitor movement.
-Enhanced protection The program eliminates the possibility that errors can occur while filling out information. It allows selective access so that visitors can only access those departments / facilities they are going to visit.
Multiple Visitors Multiple users can be pre-registered in the system simultaneously and are useful when your company holds large-scale professional meetings or summits.
Assuring confidentiality of information Personal data of your customers will be secure in the system and unauthorized persons can not access it.
-Building you professional credibility It not only enhances security but also enriches your business ‘ professional image. It attracts more opportunities for business as you are now a trusted, secure business. It helps to convey a sense of professionalism to everyone visiting your facility.